| Instrument identity and configuration | Manufacturer, model, serial number, installed options, frequency range, and a photo of the instrument’s identification label. | Check that the quoted configuration matches the label, supporting documentation, and your measurement requirements. |
| Condition and functional testing | Recent, dated photos; a power-on video; results of the instrument’s internal self-test; and a written list of known faults or cosmetic damage. | Compare the completeness of the inspection records. Confirm that all included controls, connectors, display functions, and requested options operate as stated. |
| Measurement performance | Test results for relevant specifications, such as frequency accuracy, amplitude accuracy, displayed average noise level, resolution bandwidth, and phase noise where applicable. | Compare results with the specification for the exact model and configuration. Do not treat a generic “tested” statement as proof of measurement performance. |
| Calibration documentation | Calibration certificate, calibration date, measured results, and the issuing laboratory’s details. If accreditation is claimed, request the laboratory’s accreditation scope. | Verify that the certificate identifies the instrument and covers the measurements you need. ISO/IEC 17025 accreditation applies to a laboratory’s defined scope, not automatically to every service it offers. |
| Repair and service history | Available service records, replaced parts, reported faults, and details of any repair or adjustment performed before sale. | Favor clear, instrument-specific records over unsupported claims such as “fully refurbished.” Ask how repairs may affect the supplied calibration results. |
| Accessories and included items | A written packing list covering the power cord, adapters, cables, manuals, software, and any options or accessories included in the quoted price. | Compare the list with your intended setup and confirm connector types, quantities, and whether accessories are original, compatible, or sold separately. |
| Warranty and return terms | Written warranty duration, covered faults, exclusions, return window, return-shipping responsibility, and the process for resolving a failed acceptance test. | Compare the actual written terms rather than relying on verbal assurances. Confirm how cross-border claims and repair costs are handled. |
| Price and total landed cost | Itemized quotation showing instrument price, accessories, calibration, packing, freight, insurance, and any applicable import charges. | Compare like-for-like configurations and calculate the total cost to your delivery location, not just the quoted instrument price. |
| Packaging and shipping | Packing method, shipment insurance, carrier and tracking details, dispatch estimate, and procedure for documenting transit damage. | Confirm the instrument will be protected against impact and moisture, and establish who handles an insurance claim if the shipment arrives damaged. |
| Supplier verification and communication | Business contact details, a formal quotation, clear payment and invoice terms, and prompt answers to model-specific technical questions. | Check that the seller, invoice, and payment recipient are consistent. Assess whether answers are specific, documented, and relevant to the instrument offered. |